ࡱ> LNK bjbjII 4<++sv v FFFFFZZZ8T,Z(:"\\\LNNNNNN,"%pzF"zFF\\KFF\F\LL8 RK(800%%8F8zz%v :   TEACHERS COLLEGE COLUMBIA UNIVERSITY Instruction Waiver and Release Forms At 鶹ԭ 鶹ԭ Waiver and Release Forms Waiver and release forms are required for many 鶹ԭ activities. These forms ensure that participants understand their responsibilities and protect the College and College employees from liability if a participant suffers an injury. The forms must describe of the activity and any related risks. By signing the forms, participants acknowledge that they are aware of the risks. Some forms require the participant to state that he or she is physically able to participate in a particular activity. Forms generally include language that participants assume all risks associated with the activity. Some forms grant rights to the College. A form may, for example, give the College the right to use photos, videos, or sound recordings of participants in a publication. The College may need the right to use creative work, such as art or poetry that a participant creates during an activity. A form may authorize the College to obtain medical assistance for a participant. One form can combine several different types of provisions. Individuals under age 18 do not have the legal capacity to sign a waiver and release form. A parent or guardian must sign. Those age 18 and older can sign for themselves unless they are so disabled that someone else must sign for them. Forms may have different titles. You may have seen documents labeled Hold Harmless Agreement or Assumption of Risk. Whatever the title, the content of the form is most critical. 鶹ԭ This Page On this page you will find a set of waivers and releases approved by the Office of General Counsel. You should choose the right form depending on the age of the participant and the location of the activity. The Office of General Counsel is available to assist you. Please contact us if you are uncertain which form to use or if you dont see a form that matches your particular activity. If you are unsure whether an activity even requires a Waiver and Release form, please also seek our advice as you begin planning the activity. Dos and Donts for Using These Forms DO Do use these forms for the identified activities. They are mandatory. Do provide adequate time for people to read and consider the contents. Do require each participant to fully complete and sign the form. Do exclude from participation any individual who fails or refuses to sign a required form, or who modifies the form. Collect all completed forms before the activity begins and send them to  HYPERLINK "mailto:ContractAdministrator@鶹ԭ.edu" ContractAdministrator@鶹ԭ.edu. If you need assistance, contact the Office of General Counsel. We especially welcome sufficient lead-time for us to give you our best guidance. DONTS Do not alter a form without the prior approval of the Office of General Counsel. Do not accept a form if you know the signer cannot read English. If you foresee this situation before the activity begins, seek guidance. We can develop forms in other languages. If an individual or outside group asks you to use their waiver and release form for a College activity, do not agree. Instead consult with the Office of General Counsel. Dont assume that using an authorized Waiver and Release form means the College has approved your activity. You must seek approval from the relevant College department or unit to hold any activity. Completing Forms Many forms contain blanks that must be completed. The responsible College employee (or activity organizer) should fill in blanks including -the name and date(s) of the activity -specific or unique risks associated with the activity You must complete this information before distributing the forms to participants. Participants must complete blank form sections relating to them, such as any required description of medical conditions. They must sign and date the forms. Parents or legal guardians must complete blank sections for minors and sign and date the forms. Collection of Forms The responsible College employee must collect a completed and signed form for each participant before the activity begins. The employee should review every form to ensure that it includes all required information and signatures. Be sure to check for the signature of a parent or guardian for participants who are minors. Use and Retention of Completed Forms You must retain either hard or electronic copies of each form. If a form includes permission for the College to seek emergency medical assistance for a participant, an employee who will be present during the activity should keep all the original signed forms in his or her possession. After the activity is completed, please send all signed forms to the Office of General Counsel at  HYPERLINK "mailto:ContractAdministrator@鶹ԭ.edu" ContractAdministrator@鶹ԭ.edu. Issues may arise months or years after an activity and it is critical that the forms be available. Additional Information If you have any general or specific questions about the forms on this page, waivers for a particular activity, or related topics, please contact the Office of General Counsel.     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